Documents Metadata

Overview of the Documents Metadata

Metadata name	Short description	Value list (yes / no)	Metadata dependencies
Testing Facility Number	Unique Document number from testing facility	No
Adama Number	Unique Adama internal doc number	No
Batch Material Number	Indicator of which batch material is taken for study Can consists out of different information: plant, country, production date	No
Title	Document name (Difference between Name and Title fields is that the Name field is what will be shown as the name of the file, while Title will bi shown in the parenthesis next to the Title)	No
Name	Name of the file (Difference between Name and Title fields is that the Name field is what will be shown as the name of the file, while Title will bi shown in the parenthesis next to the Title)	No
Author	Document Author	No
Import Date	Date of the Document import into the system	No
Number of Pages	Total amount of pages	No
Type	Document Type (e.g Study Report, Article, LoA, LoS, Certification etc.)	Yes
Status	Document status (can be Draft or Final)	Yes
Finalization Date	Date, when document receives status = final	No
Publication Date	Date, when document gets published	No	If field Type has value Article, Publication date is required
Submission Date Country	A list of Date&Place, when any Dossier containing this Document gets submissioned to Authorities	No
Published	Yes, if Document is accessible to publicity	No
Data Protection Claimed	Yes, if Document is accessible to publicity	No
Test on Vertebrates	Yes, if tests were conducted on vertebrates	No
Confidential	Yes, if Document is confidential	No
LoA		No
Validity	Yes, if Document is valid	No
Validity Reason	If validity is not given (validity = no) a reason has to exist	No	If Validity Reason is deselected, Validity field is required
GLP	Yes, if Good Laboratory practice was conducted	No
Sponsor Abbreviation	Sponsor abbreviation	Yes	Sponsor Abbreviation is filtered in the select menu depending on the value of the selected Sponsor Name
Sponsor Name	Full sponsor company name	Yes
Owner	Data owner name as abbreviation	Yes
Co-Ownership	One or multiple Co-Owners of the data	Yes
Testing Facility Name	Name of the testing facility	Yes	If field Type has value Study, Field Trials or Draft, Testing Facility Name is required Testing Facility Name is filtered in the select menu depending on the value of the selected Testing Facility Country
Testing Facility Country	Country name of the testing facility	Yes	If field Type has value Study, Field Trials or Draft, Testing Facility Country is required
Conduct Reason	Description why study was conducted	No	If field Type has value Study, Field Trials or Draft, Conduct Reason is required
Document Origin	Statement without testing	No	If field Type has any value except Study, Field Trials or Draft, Document Origin is required
Sections	Defines location in the Dossier (Section in the Dossier)	Yes
Guideline	Name of guideline the Document is following	Yes	If field Type has value Study or Field Trials, Guideline is required
Version Number	Document version number	No
Version Comment	Description of the changes in the new version	No
Box Number	Storage location of the physical archived document	No
Remarks	Text field allowing the user to enter any comment	No

Documents Metadata

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